Managed Print Services, often shortened to MPS, is an approach to managing an organization's printers and multifunction devices as a fleet rather than as unrelated machines purchased and supported one at a time.
What can managed print include?
The exact program varies by organization, but managed print can involve fleet assessment, device monitoring, supply planning, service coordination, usage reporting and recommendations for standardizing equipment.
Why businesses consider MPS
- Too many different printer and copier models across departments.
- Employees ordering toner reactively or storing excess supplies.
- Limited visibility into which devices are heavily used.
- Inconsistent service arrangements across locations.
- Older devices that may no longer match the workload.
Fleet visibility is the starting point
Before making changes, it helps to understand what devices exist, where they are located, how they are used and which ones create support problems. That information can reveal opportunities to consolidate or reposition equipment.
Managed print is not only about reducing printers
A good plan is about matching devices to users and workflows. In some areas consolidation may make sense; in others, accessibility or productivity may justify keeping a device close to a workgroup.
When should you review your print environment?
A review can be useful after office growth, a relocation, acquisition of another business, repeated service problems or when the fleet has accumulated many unrelated models over time.
Lexdirect offers managed print solutions and business printing support for Florida organizations. Request information if you would like to discuss your current fleet.